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1
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Preparation:
- Receiving the visit request of international/domestic agencies or indivizuals for welcoming international delegations at HDU - directly from partners or from Board of Rectors-(BOR)
- Receiving documents (Annoucement or Letter) on the visit to HDU from international delegations.
- Asking for basic information from international delegations such as number of delegates, visit objective, content, time, passport, visa, CV (in written)
- Asking for the delegation welcoming guidance from BOR.
- Assembling related documents, then sending them to Division of International Cooperation (ICD) which is respobsible for a submission to Department of Foreign Affairs and Provincial Police
- Receiving the approval from BOR, People’s Committee and Provincial Police.
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- Head of ICD
- Assigned staff
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- Request documents
- Temporary Resident Form for Foreigners
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2
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Making a plan :
- Updating international delegation’s necessary information for a submission to BOR and other related agencies.
- Cooperating with related units to make preparations for welcome and meetings (pick-up car, accommodation, etc.)
- Working with host units to draw a detailed schedule to submit for approval from BOR.
- Receiving the approval of schedule.
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- Head of ICD
- Assigned staff
- - Head of related Units and People in charge
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Plan of receiving delegation
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3
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Implementation:
- Working with delegation representative to agree on general schedule.
- Working with related units and individuals to implement the welcome and meeting as approved schedule.
- Taking the minutes of a meeting and a result report
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- BOR
- Head of ICD
- Assigned staff
- Head of related Units and People in charge
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Minutes of Work
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